Executive Assistant

Careers

Executive Assistant

The Executive Assistant supports the Director in all aspects of administrative and secretarial duties.

 

Key Responsibilities

  • Provide administrative assistance, such as writing and editing e-mails and drafting memos on Director’s behalf.
  • Act as the point of contact for internal and external stakeholders.
  • Maintain comprehensive and accurate records of contacts, meetings and visits.
  • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Take detailed minutes of meetings.
  • Answer queries politely and professionally.
  • Welcome visitors and identify the purpose of their visit before directing them to the appropriate department or colleague.
  • Manage Director’s calendar, including making appointments and prioritizing the most time-sensitive and essential matters.
  • Arrange travel itinerary and correspond with external organizations and contacts to ensure smooth travel arrangements such as flight, hotel reservation and local transport.
  • Perform minor accounting duties such as submission of invoices and reimbursement of travel expenses.
  • Willing to take on ad hoc responsibilities as may be required during the cause of duty.

 

Requirements 

  • Excellent verbal and written communication skills.
  • Strong organizational skills and ability to multi-task.
  • A good diploma or degree in relevant disciplines such as business administration, mass communications or other equivalent qualifications.
  • A minimum of 2 years of relevant working experience with a demonstrable track record.
  • Can work independently and yet is a team player.
  • Well-organized and with attention to detail.

 

To apply, please send your cover letter, CV and three references (name, institution, email) to Dr Donny Liang (ihtldd@nus.edu.sg). Only shortlisted candidates will be contacted.